Privacy and GDPR Notice

The Set Medics ("we," "our," "us") respects your privacy and is committed to protecting your personal data. This Privacy and GDPR Notice explains how we collect, use, and safeguard your information during the application and interview process. By participating in the process, you acknowledge that you have read and understood this notice.

1. Data We Collect

We may collect the following types of personal data:

  • Identification Information: Name, email address, phone number, and other contact details.

  • Application and Interview Information: Responses to application questions, recorded video or audio interviews, and any additional information you choose to provide.

  • Technical Information: IP address, device details, and metadata related to your interaction with our systems or platforms.

2. How We Use Your Data

Your personal data is collected and processed for the following purposes:

  • Recruitment and Evaluation: To assess your qualifications and suitability for the position you applied for.

  • Communication: To contact you regarding your application status or additional steps in the hiring process.

  • Compliance and Record-Keeping: To fulfill legal and regulatory obligations.

3. Legal Basis for Processing

We process your personal data based on the following legal grounds:

  • Consent: By participating in the application process, you consent to collecting and processing your data.

  • Legitimate Interests: To manage our recruitment process effectively and evaluate candidates fairly.

  • Legal Obligation: To comply with employment and data protection laws.

4. Data Sharing

We may share your personal data with the following parties:

  • Service Providers: Third-party platforms (e.g., Hireflix) used for managing interviews and applications, which process your data on our behalf.

  • Legal Authorities: When required to comply with applicable laws, regulations, or legal processes.

5. Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes outlined in this notice, including legal, accounting, or reporting requirements. Typically, interview and application data are retained for a maximum of 12 months unless extended retention is required by law.

6. Your Rights

Under applicable data protection laws, you have the following rights:

  • Access: To request a copy of your personal data.

  • Rectification: To correct any inaccuracies in your data.

  • Erasure: To request the deletion of your data.

  • Objection: To object to the processing of your data under certain circumstances.

  • Portability: To receive your data in a structured, commonly used, and machine-readable format.

To exercise your rights, please contact us at [email address].

7. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or misuse.

8. International Data Transfers

If your data is transferred outside the European Economic Area (EEA), we ensure that appropriate safeguards are in place to protect your privacy, such as standard contractual clauses or equivalent mechanisms.

9. Contact Information

If you have any questions about this notice or how we handle your personal data, please contact us at:

The Set Medics 

Email: info@thesetmedics.com
Mailing Address: The Set Medics, 12605 Ventura Blvd., #1091, Studio City, CA 91604, USA

This Privacy and GDPR Notice is effective June 1, 2024, and may be updated periodically to reflect changes in our practices or legal requirements.